Top 10 Tips For A Successful RPA Implementation in 2023

In the realm of modern financial operations (FinOps), Amazon FinOps takes the lead with its incorporation of cutting-edge technologies like robotic process automation (RPA). This dynamic approach is revolutionizing industries by streamlining processes, reducing operational expenses, and ensuring heightened control and adherence to regulations. By harnessing RPA, businesses can markedly amplify response times, operational efficiency, and precision, resulting in a notable reduction in man-hours devoted to repetitive tasks across organizations of all scales.

Robotic Process Automation applications offer a range of efficient features, including simple setup, scalability, and cognitive capabilities, enabling enterprises to optimize their overall productivity. It's crucial to view RPA as a strategic business initiative, given its significance in contemporary business transformations. As businesses evolve, RPA emerges as a pivotal aspect, prompting the question: Can RPA effectively automate intricate business processes that demand automation?

A new report by Global Market Insight, Inc, revealed that the Robotic Process Automation (RPA) Market size is set to exceed USD 23 billion by 2026. On the other hand, Ernst & Young has found that as many as 30%-50% of initial RPA projects fail.

When considering the integration of Robotic Process Automation (RPA) into your business, it's prudent to view it as a strategic business initiative rather than a mere technological implementation. RPA has become a pivotal player in contemporary business transformations, warranting focused attention. As you explore the potential of RPA in automating essential business processes, it's crucial to assess its applicability. Before engaging a leading RPA service provider and choosing the appropriate RPA tool, it's advisable to take heed of essential tips to ensure a smooth and successful deployment, enhancing the effectiveness of your software development cost calculator.

What Does Robotic Process Automation Mean?

Robotic Process Automation is a software technology that allows experts to design robots that can automate repetitive tasks with ease. One of the biggest benefits of RPA technology is that bots can accurately perform with high accuracy, reliability, and zero interruption.

By implementing the RPA process, today’s businesses significantly minimize operational costs, boost overall productivity, save time, and help workers focus on other critical tasks within the organization. Take a look at the top use cases of RPA in various industry domains:

• Finance: In financial sectors, Robotic Process Automation helps to automate different tasks like query processing, account opening, customer knowledge checks (KYC), fraud detection, etc.

• Retail: Many retail sectors automate inventory adjustments & pricing and utilize intelligent RPA bots to store real-time customer data and address fraudulent activities.

• Healthcare: In healthcare sectors, RPA technology is used to automate time-consuming & complex tasks for hospitals & healthcare systems.

• Manufacturing: Robotic Process Automation enables manufacturers to modernize business functions & production processes, including inventory management, procurement, and customer communication optimization.

• Telecommunication: Robotic Process Automation helps to minimize errors, accelerate customer service, and boost overall operational efficiency in telecommunication sectors.

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Major Challenges In RPA Implementation

A business may face some challenges while implementing RPA. The challenges can either be financial or technological. If you would like to streamline RPA implementation, it’s important to pay attention to some common business challenges before embarking on your project:

1. Lack of Infrastructure

Without an appropriate infrastructure for RPA implementation, businesses never get the desired results. If the infrastructure is inflexible, slow & outdated, it will be tough to deploy the latest RPA tool. So, it’s crucial to properly analyze the business infrastructure before implementing a robotic process automation process. To build an RPA-friendly infrastructure, you must focus on:

• RPA tool support

• RPA tool licensing

• Application update policies

• Configuration management

2. Lack of Integration

Implementing a successful RPA needs a robust integration with a number of business processes, technologies, systems & applications. Proper integration may lead to an efficient and smarter robotic process automation possibility. To avoid this kind of challenge, a strategic approach must be considered. Moreover, you need to hire a good RPA vendor who will help you expand your operations with defined project requirements.

Most RPA services only focus on region-specific business operations instead of the overall automation journey. In such cases, integrating more capabilities into existing RPA tools helps to grow. Every tool comes with some limitations & certain capabilities, so it’s crucial to properly understand the potential of all tools.

3. Financial and Regulatory Challenges

During an RPA implementation process, the overall ownership cost may pose a high risk. This is because the cost of operating systems, software, bot licenses, machines, databases, servers & hardware are high.

Apart from that, regulatory compliance is another important aspect that should be considered for successful RPA implementation. To solve these challenges, businesses must make the right decision depending on enterprise-specific needs like functional requirements & implementation timelines.

4. Selecting The Wrong Automation Process

While some businesses prefer to automate one or two processes, others automate everything for significant improvements. If a business fails to choose the adequate automation process, it may lead to unexpected results, financial losses, expectation mismatch, etc. To overcome this challenge, proper evaluation of the automation process is crucial. Moreover, below factors should also be considered:

• Frequency of process changes

• Frequency of process execution

• Process complexity level

• Resiliency & business impact

5. RPA-related Misconceptions

In addition to the above-mentioned challenges, the following misconceptions related to robotic process automation may also affect the implementation process:

• RPA will end the business process outsourcing

• RPA is expensive for SMBs

• RPA isn’t worth the investment

• RPA reduces the necessity for your IT department significantly

• RPA surpasses critical thinking

• RPA have huge cognitive abilities

• RPA is completely automated

• RBA is 100% accurate & never requires human assistance

• RPA can automate anything

Tips To Achieve Successful RPA Implementation

1. Understand The Operation Before Planning for Any Process Automation

Half knowledge is dangerous and so is the implementation of RPA as well. Though RPA is on roll and one-third of the world’s enterprises are making serious plans to invest in RPA, still, the subject clarity is lacking.

The company must identify, evaluate, and document processes and then validate & test those to confirm that they deliver the hoped results after automation. The process should be actively utilized, dynamically polished, updated, and automated- then evaluated and need a continuous upgrade over the process lifecycle.

2. Documentation is Needed for The Existing Process

If you are not documenting the existing process, start a documentation culture with standard and repetitive processes. Focus on daily tasks that are repetitive and register business outcomes that can positively affect the business.

Start documenting, and provide a process documentation capability to register process concepts. Offer templates to establish common standards for documentation, shared repositories to document workflows, and a review team to check before automation.

3. Guide Your Team To Adopt Automation

Talk to your team and introduce automation to them. Let your talented people know that adopting RPA should focus on efficiency gain. The company needs to focus on the business outcome and support end-to-end metrics to track and communicate progress.

4. Focus on Specific Goals

The goal of any automation project must be clear. As RPA is fairly a new concept to be implemented, remember you have to be a little open-minded. Though the RPA vendors might have bold claims, it will be easier if you set and manage specific goals and thoroughly check the need for RPA in your business.

Managers need to see that all the stakeholders and partners are on the same page with clear knowledge of the business benefits. Set measurable objectives and manage expectations, then communicate regularly.

5. Need Skilled RPA People

RPA tool vendors continue to include process definition and automation capabilities to manage, monitor and support tools. These tools are utilized by specialists to simplify day-to-day tasks within their expert field. Tools are developed to enhance speed and agility. It also helps in focusing on development, testing, and production. For all these, your team must have some technically sound person to ensure that the solution gets the resources it requires.

6. Gradually Automate and Prioritize

Start automation by making a list of what RPA solution you need, just check its potential and impact of RPA on your business. Arrange by how much effort and risk is involved. Automation takes time and resources both of which will offer the desired Return on Investment (ROI) if you plan it right.

7. Think About Long-term Utilization

As RPA is now linked with Machine Learning, it is seen that most companies are using ML on the data that the bots generate. And then use the chatbot which enables the users to get the data more easily. The RPA solution must be used efficiently for a long time and slowly one should use ML or AI for further development in the future and not in the first stage. So, the tool has to be flexible enough to adopt future changes in your application.

8. Check for a Ready-made Solution

No doubt, developing an entirely new solution is a little time-consuming and needs good resources. So, in case you are in a hurry and not sure whether to go for it, research well. Many tools come with ready adaptors which you can directly implement for the automation process. It is good to research well on the available solutions.

9. Check Manually Before Switching to Automation

You must have experience of doing things manually and then change to automation because you have a better domain understanding. When you are ready to develop a new product, be alert about the number of tasks you select to automate, as sometimes you might have to return back to the start for examination.

10. Calculate ROI

When you implement automation, it’s crucial to analyze automation’s success. When IT and finance are placed on key criteria like ROI and document monitoring, you will be able to assess the success of your automation and the real value to the business. Do remember to prioritize automating the processes that will save time and have better ROI.

Any technology that can reduce the costs of existing manual operations by 25%-40% or more without changing the existing system, is a disruptive one. Robotic Process Automation is a precious asset in any organization’s digital journey and will have great results when used appropriately. Companies that will combine RPA with a broader set of other digital tools will be able to realize value much faster than others.

Benefits of RPA Implementation In Business

Investing in RPA implementation for business is very lucrative as it boosts productivity, enhances employee engagement & generates high ROI.

Any organization irrespective of all sizes should know where Robotic Process Automation is applicable & what values it will provide to their overall business functions. Take a look at some significant benefits of RPA technology implementation for businesses:

• Optimized use of business resources

• Minimized costs & operational risks

• Enhanced communication

• Improved customer experience

• Faster and accurate services

• Analytics & Insights to boost business processes

• Empowering the workforce

• Easily scale up processes

• Advanced governance & high scalability

• Improved enterprise security

• Streamlined customers data management

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Final Words

Robotic Process Automation can extensively revolutionize the way of business workflows and make them a thousand times more accurate, errorless, and productive. In this era of digital transformation, this technology is extremely required for businesses of all sizes to keep the working environment streamlined.

However, RPA implementation in business isn’t as simple as it seems. If you would like to implement it for your business growth & achieving desired results, you should focus on proper planning and rely on our expert assistance.

We are currently using platforms like the Kofax Kapow tool, UiPath, and more for end-to-end delivery and maintenance of the solutions.

For any doubt, get a free consultation, contact us today!