How To Maximize Operational Workflow Utilizing Facility Management Software

By: Tucson Bizz Staff Writer
Tucson Bizz, a division of Sofvue, LLC.
Printed with permission of Data Titan, Sofvue LLC, and the author

Content Table

• Defining Facility Management Software
• Benefits of Facility Management Software
• Trends in Facility Management Software
• How to Save Costs on Facility Management Software Development
• Which Industries Use Facility Management Software?
• Erasing Doubt of Facility Management Software Development Services
• Key Takeaways

Whether you believe it or not, you are in the technology business. Yes, it’s true that your company provides facility management services, but at the forefront of delivering these services, you are using technology to make it all happen.

From inventory management to vendor access, bidding and maintenance logs, facility management software works wonders for firms wanting to enhance their business operations and given the current market scenario (late 2023), this is the perfect time for your business to invest in technology solutions that automate and improve operations. Let’s look at how a custom facilities management software can benefit your business.

Defining Facility Management Software

FMS or Facility Management Software is software that combines tools like space management, maintenance scheduling, property inventory, and resource usage. FMS presents a panoramic picture of the physical facility of an enterprise, offering real-time information for making meaningful and informed decisions.

● The major benefit of FMS lies in its ability to optimize space. Space management is a key component of business and institutional success, saving costs and enhancing productivity. For instance, FMS may help in reorganizing an office setup to make it conducive to interaction or to ensure that as much utilization is made of a shop’s floor space.

● The other significant element of FMS is maintenance. Predictive and preventive maintenance is enabled with FMS, limiting the number of expensive emergency repairs. Furthermore, FMS tracks usage of equipment and facility conditions to automatically schedule preventive maintenance based on equipment wear and manufacturer’s instructions.

Benefits of Facility Management Software

Facility management software offers a wide range of benefits for businesses across various industries. Firstly, it enhances operational efficiency by providing a centralized platform to manage all aspects of facility maintenance and management. As a business owner, you’ll appreciate that these systems streamline processes, such as work order management, asset tracking, and preventive maintenance scheduling. This results in reduced downtime, lower operational costs, and improved resource allocation, ultimately boosting productivity.

Additionally, facility management software empowers data-driven decision-making. With real-time insights and analytics, businesses can make informed choices about resource allocation, space utilization, and energy management. This not only helps in optimizing facility performance but also supports sustainability goals. Moreover, FMS software can improve customer satisfaction by ensuring that facilities are well-maintained, safe, and compliant with industry standards, which can positively impact a company's reputation and customer relationships. Overall, facility management software is a valuable tool for businesses looking to enhance their operational efficiency, reduce costs, and make data-driven decisions.

Here is why investing in facility management software is a great idea:

◾Efficient business functionality

Facility management software offers impressive capabilities that outperform alternative tools accessible in today's market. Every aspect of these features is carefully considered during design, so their application will work seamlessly with each task associated with the facility's management. The software automates tasks that are often manually performed, reducing risks and poor time management, hence improved work processes.

◾Time- and cost-saving operations

Facility management software saves you time and reduces waste by reducing daily activities that an executive or employee must perform. Automation eliminates manual intervention, which helps save on the cost of hiring new employees.

◾Reduced errors

The facility management software has no room for errors because it archives data and details of all departments, functions, and roles into a single database. All this is done using advanced technologies, LLM’s, AI’s and complex algorithms, which means minimum errors and better risk mitigation.

◾Regulatory Compliance

Federal, state, county, city and even municipalities have countless laws that must be adhered to. Facility management software is designed with great precision to make sure your processes and daily operations comply with legal requirements to operate in a specific industry.

◾Sustainability

Facility management software plays a pivotal role in enhancing sustainability efforts within your organization. It achieves this by promoting better resource management and environmental stewardship.

One method used that contributes to sustainability is through energy management. These systems enable real-time monitoring and control of energy consumption within facilities. By identifying areas of energy waste and optimizing heating, cooling, and lighting systems, businesses can significantly reduce their carbon footprint and lower energy costs. This not only benefits the environment but also aligns with cost-saving objectives.

Furthermore, facility management software aids in preventive maintenance and asset management. By ensuring that equipment and machinery are well-maintained and operating efficiently, it prolongs the lifespan of assets and reduces the need for replacements. This not only conserves resources but also minimizes the environmental impact associated with manufacturing and disposing of new equipment. In this way, the software contributes to a more sustainable approach to asset management and facility operations. Overall, facility management software promotes sustainability by driving efficient resource usage, reducing waste, and supporting environmentally conscious practices within organizations.

Trends in Facility Management Software

Technology trends never stop, and businesses should leverage these trends to achieve business goals. Facility management software revolutionizes work processes across industries. Here is a list of the top trends being used in FMS software and other industries:

➤ Predictive analytics: Is revolutionizing the facility management industry. By using modern data analytics and machine learning techniques, FMS can predict demand for specific maintenance and detect prevailing trends. FMS studies historical information to predict when pieces of equipment will fail, thus avoiding unnecessary downtime and prolonging the lives of assets.

➤ Integrating IoT: The Internet of Things plays a significant role in promoting smart facility management. Today, IoT-based devices are being integrated as part of an FMS, allowing one to remotely monitor and manipulate different facets of a facility. Temperature, humidity, occupancy level data, and electricity usage can be remotely monitored using existing sensors and smart devices. These data are related to service delivery and help carry out predictive maintenance. For example, an FMS may be able to generate a work order on a malfunctioning HVAC system so that the problem is rectified quickly instead of waiting for an emergency.

➤ Bluetooth and Mobile Accessibility: Facility Management Systems now allow easy and remote monitoring of different tasks. The software can be accessed by facility managers and maintenance teams through their phones or tablets and even smartwatches, so they conduct work order management in addition to conducting audits and tracking assets outside the office or facility area. Real-time information that can generate a prompt response is extremely important in any industry that is subject to expensive delays or failure.

How to save costs on Facility Management Software Development

Facility management software development can involve a significant investment of time, money and resources, and development teams can employ any number of different technologies, resources, and time to deliver functioning and responsive software. While development cost can vary radically, you can significantly reduce the overall development costs by keeping the following points in mind:

● Hiring the right development firm is paramount. You should only consider firms who have a proven, verifiable track record, including completed software and mobile app projects completed for companies in and around the Tucson market.

● Shortlisting the features and specifications for the system assists in creating a budget, or least helping to identify a range of costs. This gives you a fair idea of which features will add to the overall cost, and by what amount, giving you an idea of which features, if any, can be trimmed to subsequent releases.

● Ensure that your software is designed for scalability. This prevents the need for costly re-engineering as your software scales and becomes used by more users.

● Always opt for upgrades and maintenance packages while finalizing the development budget with the software development company. This ensures you do not have to pay extra charges for updates after the software has been launched.

● Consider a user-friendly and simple UI/UX design. This helps trim costs and keeps CSS, JAVA, HTML and library management costs minimized.

You may also like to read: Healthcare Management Software Development: What To Expect From Your Software Developer

Which industries use facility management software?

Companies use Facility Management Software (FMS) systems for several compelling reasons. Firstly, FMS helps streamline facility operations, making it easier to manage maintenance, repairs, and day-to-day tasks efficiently. It provides a centralized platform for scheduling maintenance activities, tracking work orders, and managing inventory, reducing downtime and ensuring that facilities are in optimal condition. This enhanced operational efficiency translates into cost savings as it minimizes the need for emergency repairs and prolongs the lifespan of assets. Moreover, FMS facilitates data-driven decision-making by providing real-time insights into facility performance, enabling companies to allocate resources effectively and prioritize critical maintenance tasks.

Secondly, FMS enhances compliance and safety. Companies operating in various industries must adhere to regulatory requirements and safety standards to ensure the well-being of occupants and mitigate legal risks. FMS systems enable proactive compliance management by tracking and automating inspections, audits, and compliance tasks. By ensuring that facilities meet all necessary codes and regulations, companies can avoid costly fines and maintain a safe environment for employees and customers. Overall, FMS systems empower companies to optimize facility operations, reduce costs, enhance compliance, and ultimately contribute to a safer and more efficient work environment.

A wide array of industries heavily invests in facility management software. Here are a few of them:

✅ Commercial Real Estate
✅ Healthcare clinics and institutions
✅ Schools, colleges and universities
✅ Hotels and resorts
✅ Manufacturing plants and industrial facilities
✅ Sports arenas, stadiums and concert venues

**

FAQs: Clearing your doubts about the Facility Management Software Development Service**

**

What will be the estimated cost for facility management software development?**

Development cost varies depending on your project requirements. At Tucson Bizz, development costs vary significantly, depending on your project goals. This depends on the software type, the number of hours our teams will have to work to meet the deadline, customized features, etc. Contact our support team for a fair price quote.

What features can be added to facility management software?

The advanced features depend on the industry you cater to. Other features we add include inventory management component(s), an admin panel, an asset management section, a cost-calculating feature, etc. We can add various other custom features after analyzing your business requirements.

Does Tucson Bizz offer ongoing maintenance services?

Yes, we are committed to setting our clients’ long-term business goals. Our team delivers timely updates and upgrades to ensure your software delivers optimum performance. Regular updates also make your software resistant to data theft and other related issues.

Key Takeaways

Facility management software is a significant tool in both the service and manufacturing industries. It helps organizations operate and streamline operational logistics, paving the way for improved productivity, cost reduction, and efficiency in the use of physical assets.

The software used in facility management centralizes important data, operates all processes, and can therefore monitor performance and respond quickly. As a result, there is increased space utilization, a reduction in maintenance costs, and optimal energy consumption. If you want your organization to optimize the use of its facilities to thrive in the competitive market, facility management software can do that for you.

At Tucson Bizz, we deliver high-end solutions to our clients. A division of Data Titan and Sofvue, LLC, Tucson Bizz has a twenty-year history of providing impressive software to its clients. Our expert and trained staff can assist you with the following services:

✅ Mobile app development
✅ Custom app development
✅ Website development
✅ Web app development
✅ Facility management software

We follow Agile and Lean practices for time and cost efficiency. Our two decades of experience has allowed us to design and develop hundreds of solutions for multiple industries, across Tucson, and then across Arizona.

Give us a call at 623-845-2747 and ask to see our Letters of Recommendations, Case Studies or talk to one of our software architects about your project.

Originally published at https://www.tucsonbizz.com on November 03, 2023.