How to Build a 0-Figure Hiring System with Make.com 🤖

Transform Your Hiring Process and Skyrocket Your Business

Tired of sifting through endless job applications? Discover how to automate your hiring process and save hours while finding top talent. Ready to supercharge your business? 🚀

Introduction

Hey everybody! Welcome to another video in our "Make.com for People Who Want to Make Real Money" series. Today, I’m going to walk you through a 7-figure hiring system I use for my own business and have built for various seven and eight-figure companies. This system is incredibly straightforward yet powerful. We’ll be using Make.com, ClickUp, and Typeform to streamline our hiring pipeline. Buckle up and let’s dive in!

Why You Need an Automated Hiring System

Imagine processing hundreds of applicants effortlessly while focusing only on the best candidates. This system saves you time and ensures you never miss out on top talent. Here’s how to build it step-by-step.

Tools You’ll Need

1. Make.com: Our automation platform.

2. ClickUp: For managing the hiring pipeline.

3. Typeform: To gather applicant information.

Step-by-Step Guide to Building the System

Step 1: Set Up the Typeform

First, we need to create a Typeform to collect applicant details.

• Create a New Form: Add questions for contact info, a loom video link, and whether they’ve sold high-ticket items.

• Publish the Form: Ensure it’s live and ready to accept applications.

Example Typeform Questions:

• First name, last name, phone number, email

• Link to a one-minute loom video

• Have you sold a product worth more than $5,000?

plaintextCopy codeExample Question: Have you ever sold a product worth more than $5,000?

Step 2: Create the ClickUp Hiring Pipeline

Next, we’ll set up a ClickUp list to manage our applicants.

• Create a New List: Name it "Hiring Pipeline."

• Add Custom Fields: Include fields for first name, last name, email, phone number, high-ticket experience, loom video link, and stage.

ClickUp Custom Fields:

• Stage (Intake, Reviewed, Interview 1, Interview 2, Hired, No Fit)

• First name, last name, email, phone number

• High-ticket experience (Yes/No)

• Loom video link

Step 3: Connect Typeform to ClickUp via Make.com

Now, let’s automate the flow of information from Typeform to ClickUp.

• Create a Scenario in Make.com: Use the Typeform module to watch for new form submissions.

• Add a ClickUp Module: Create a task in ClickUp with the applicant's details from Typeform.

plaintextCopy codeExample Make.com Flow:
1. Watch for new Typeform submissions.
2. Create a new task in ClickUp with the applicant’s details.

Step 4: Automate Interview Invitations

We’ll set up automated emails to invite candidates for interviews based on their application stage.

• Create a Webhook in ClickUp: Trigger when a task’s stage changes to "Interview 1" or "Interview 2."

• Send an Email: Use Make.com to send a personalized email inviting them to book an interview.

plaintextCopy codeExample Email:
Subject: Congratulations [First Name], We'd Like to Interview You!
Body: Our team loved your application. Please book an interview using the following link: [Calendar Link]

Step 5: Add Accountability with Task Comments

Ensure transparency and accountability by logging every communication.

• Add a Task Comment: Every time an email is sent, log the communication in ClickUp.

plaintextCopy codeExample Task Comment:
Sent interview invitation email to [First Name].

Real-World Application

Here’s how it looks in action:

• Pipeline View: Easily see where each applicant is in the process.

• Automated Emails: Candidates receive timely, personalized communications.

• Task Comments: Maintain a clear history of interactions.

Conclusion

By automating your hiring process, you can save hours and ensure you never miss out on top talent. This system scales effortlessly, allowing you to handle hundreds of applications with ease.

Quote to Inspire: "The key to successful hiring is finding people who are going to fit in the culture and the vision of the company." – Henry Stewart

Final Thoughts

Automation might seem daunting, but with the right tools and a clear plan, you can transform your hiring process and focus on what really matters: growing your business. If you have any questions or want to see specific integrations, drop a comment below. Don’t forget to like, share, and subscribe for more automation tips and tricks!

Join the Automation Revolution: Use code AIPROFI20 for a 20% discount on your Make.com subscription. 🌟

Stay tuned for more tutorials, and let’s make automation work for you! 😊