Web3 moves fast. One minute you’re helping a dev ship a smart contract, the next you’re organizing a community call, planning a DAO vote, and tracking ecosystem partnerships. ALL before your second cup of coffee.

Whether you’re wrangling engineers, talking tokenomics, or keeping Discord mods sane, being a Project Manager in Web3 means staying organized across decentralized chaos. And the right tools? They’re your playbook.

Here are some of the best apps I’ve used (or seen others swear by) for getting sh*t done in Web3.

Planning & Task Management

Notion
Still one of the most flexible tools in Web3. Great for sprint boards, contributor guides, process docs, and public roadmaps. I’ve seen DAOs spin up entire governance proposals and org handbooks using linked databases and synced blocks in Notion. Bonus: it plays nicely with token-gated embeds via tools like MintGate or third-party widgets if you want to blend onchain identity into your docs.
Linear
Ideal for protocol teams and Web3 orgs that treat product like software. Linear’s tight integration with GitHub and clean API makes it easy to build automation around PR tracking, bug triage, or roadmap tagging. Some teams use bots to link Linear issues with onchain governance proposals or Discord threads to keep feedback flowing back to the right people.
Trello + Custom Automation
Trello by itself isn’t “Web3-native,” but with automation (Butler, Zapier, or scripts via webhooks), it can power bounty flows, social content pipelines, or even validator onboarding. Think of it like your analog whiteboard. Customizable, but needs some setup to be useful.

Onchain Project Coordination

CharmVerse
This is like Notion built for DAOs, with wallet login, token-based access control, and onchain governance support. Teams like Gitcoin and Bankless use it to blend documentation with action. Where a proposal isn’t just text, it’s linked to contributors, budgets, and even attestations. You can create project dashboards that track contributions by wallet, then link them to reputation systems or bounties.
Dework
A legit favorite for bounty-driven orgs. Dework lets you assign tasks to wallet-connected users, attach USDC or token rewards, and track contributor history publicly. It integrates with Discord so you can push new tasks to a channel or let people claim bounties in real-time. Great for permissionless contributor flows.
Wonderverse
Sits in the same category but shines when you need contributor profiles, working group visibility, and lightweight reporting. You can use it to map your DAO’s pods, track contributor seasons, or segment internal teams for easier async communication.

Comms & Community Ops

Discord
It’s the Web3 HQ whether you like it or not. But smart teams use Forum Channels, custom bots, and thread workflows to tame the chaos. I’ve seen project managers use tools like Sesh for scheduling, Guild.xyz for access control, and Waku for bridging chat to decentralized messaging layers.
Telegram
Still unbeatable for fast-paced updates, regional contributors, or founder-style fire drills. Just don’t try managing ops here long-term. I’s fast, not structured. That said, tools like WalletConnect and Push Protocol are starting to let teams build more persistent conversations around wallet identities, which could open the door to Telegram-native workstreams in the future.
Slack (For Hybrid Teams)
Some teams (especially those with investors or external partners) run Slack + Discord in parallel. Slack’s app integrations (like Linear or Notion bots) still win for internal ops and async standups. Just be careful, splitting platforms adds overhead unless roles are clearly divided.

Storage, Data & Version Control
Arweave (via Bundlr, ArDrive, or Irys)
If you’re serious about data permanence and provenance, Arweave is your go-to. Think of it like Git for data. p\Permanently storing files, documents, or snapshots in a way that’s tamper-proof and censorship-resistant. Store your org’s roadmap, token design memos, or governance snapshots here to ensure they’re accessible for years, not months. Tools like Irys make this easy with fast uploads and flexible APIs.
IPFS + Pinning Services (Pinata, Filebase)
While not truly permanent, IPFS is still the backbone for a lot of NFT metadata and DAO files. Combine it with pinning services or IPFS gateways to ensure file availability. Some PMs even use IPFS hashes inside governance proposals to point to offchain data in a trust-minimized way.
GitHub (or Radicle)
GitHub isn’t just for devs. You can track technical specs, publish open RFCs, or manage public workflows here. Especially if your org has open-source contributions. For the privacy-maxi crowd, Radicle is a peer-to-peer alternative that works without centralized platforms and is slowly gaining traction in zero-knowledge circles.

PowerPlay: Intelligence + Transparency Layers

Dune Analytics
Project Managers who can read smart contract data have superpowers. Dune lets you build dashboards around protocol health, DAO voter behavior, or contributor activity. It’s especially useful when tying OKRs or KPIs to onchain data. No guesswork, just queries.
Snapshot
Even if you’re not in charge of governance, understanding how decisions move through Snapshot proposals is crucial. You can use offchain signaling to coordinate roadmap priorities, funding requests, or community decisions without deploying contracts.
Tally / Agora
For teams with full onchain governance, these tools help track proposals, delegate votes, and manage multisig decisions. As a PM, they let you stay synced with governance flow and help contributors understand how their work ties into the big picture.

Real Talk

Most teams don’t need a massive tool stack. What matters most is:

Is it open to contributors?
Does it integrate with how your team already communicates?
Can it grow with the project, from 5 contributors to 500?

Start simple. Build repeatable workflows. Then layer in tools that make sense for your ecosystem, not just what’s trending on Crypto Twitter.

Final Whistle

Being a Project Manager in Web3 isn’t about controlling chaos, it’s about creating clarity through it. The best tools help you organize the noise, surface priorities, and make the work feel doable.

The difference between a stalled DAO and a shipping one? Often just a well-set-up Dework board, a clean Notion workspace, and a few clear roles.

Next up in this series: I’ll be diving into how I would run a Web 3 Sprint using Notion, Discord, and Snapshot. If you want to check out the live stream with myself & Patrick Skinner talking about Breaking through into the Web3 and Crypto world: https://x.com/i/broadcasts/1ZkJzYEgOvDGv

Let’s build systems that work as well as the code we ship.

As always, I love talking and answering any questions about Web 3 or just…in general. Dm’s are open at sam orth

Best Apps to Use as a Project Manager in Web 3