Simplifying Volunteer Agreement Signatures for Nonprofit Organizations

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Volunteer agreements for nonprofit organizations often involve multiple legal and compliance documents, such as confidentiality agreements, liability waivers, role definitions, and health and safety regulations, all of which require a lot of paperwork and signatures. Traditionally, obtaining these signatures can lead to unnecessary complications, especially when dealing with remote volunteers. BoldSign simplifies this process by enabling quick, secure, and legally binding electronic signatures, ensuring that all necessary documents are signed and stored efficiently.

This blog explores the significant role BoldSign eSignature plays in streamlining the process of obtaining signatures for volunteer agreements.

Key features of BoldSign that enhance the volunteer agreement processes

Let’s explore how BoldSign’s features streamline the signing process for volunteer agreements.

Standardized templates

BoldSign offers the ability to create, save, and reuse templates for common documents such as volunteer waivers, donation forms, and employment contracts. Templates ensure both time savings and consistency across documents. Organizations can quickly generate agreements tailored to specific volunteer roles, enhancing efficiency and reducing administrative burdens.

Prepare templates page

Multilanguage support

For nonprofits operating in diverse communities or internationally, multilanguage support is a valuable feature. BoldSign supports 15 languages, enhancing accessibility and user experience for non-English speakers. This capability ensures that all volunteers, regardless of their language proficiency, can understand and sign agreements, encouraging inclusivity and broadening volunteer participation.

Language options

Streamlined document management

With BoldSign’s tags feature, organizations can assign tags to documents, pin documents based on their tags to the dashboard, and organize and retrieve volunteer agreements efficiently. Tags facilitate better tracking of agreements and ensure that all documents are easily accessible when needed. Organizations can quickly search for and access specific agreements, enhancing overall document management.

Add tags option

Real-time tracking and updates

The BoldSign eSignature platform supports real-time tracking and updates, allowing organizations to monitor the status of volunteer agreements. Users can see who has viewed, signed, or needs a reminder to sign a document. This transparency helps in managing deadlines and ensuring that agreements are signed promptly.

Dashboard page

Enhanced security and compliance

Security and compliance are paramount when handling volunteer agreements. BoldSign ensures that all documents are secure and legally binding. Certified with SOC 2®, GDPR, HIPAA, and PCI DSS compliance, BoldSign provides organizations with the peace of mind that their agreements are protected against unauthorized access and adhere to stringent regulatory standards. This robust security framework helps organizations maintain legal compliance and protect sensitive volunteer information.

BoldSign provides robust tracking capabilities, documenting who signed the document, when, and where. This comprehensive audit trail is essential for maintaining transparency, ensuring accountability, and meeting audit requirements. Organizations can easily track the status of agreements and verify compliance with internal and external regulations.

Audit trail

Cost-effective solution

BoldSign supports nonprofits with a free Growth plan, providing 600 signature requests annually (50 per month) at no cost. Nonprofits can add additional users for just $60 per year ($5 per month per user), making it an affordable and scalable solution. With features like template sharing, team management, and in-person signing, organizations can efficiently manage volunteer agreements and other critical documents without financial strain.

Nonprofits can easily get started with BoldSign by following the steps outlined here.

Ease of use

BoldSign is designed to be user-friendly, requiring minimal training for staff and external stakeholders. This ease of use means that volunteers and administrators can quickly navigate the platform, review documents, and collect signatures with minimal hassle. A straightforward interface helps streamline the agreement process, ensuring volunteers can focus on their contributions rather than administrative tasks.

Ease of access and convenience

Volunteers often come from diverse locations and have varying levels of access to technology. BoldSign’s mobile-friendly platform ensures that documents can be accessed and signed from any device, including phones and tablets. This flexibility is essential for accommodating the needs of remote volunteers and ensuring that agreements are signed promptly.

Mobile app signing page

Scalability

As organizations grow, their needs evolve. BoldSign’s scalability allows nonprofits to add more users, access additional features, and handle a higher volume of documents as required. This scalability ensures that the platform can accommodate the expanding needs of organizations.

How to sign agreements

Both the volunteer and the organization can review and sign any agreement by following these steps:

1. Click Review and Sign to open the document.

Review and sign

2. Read and agree to the disclosure terms, and then click Continue to proceed to the signing page.

Disclosure terms

3. On the signing page, click Start Signing to begin signing. After filling in the first field, click Next Field to navigate to the next field that requires your signature.

Signing page

4. Once done, click Finish button to finalize the process.

Finish button

Conclusion

Electronic signatures have transformed the way volunteer agreements are managed, offering numerous benefits such as convenience, speed, security, and cost savings. By adopting electronic signatures, nonprofit organizations can enhance their efficiency, ensure compliance, and provide a better experience for their volunteers. Sign up for a 30-day free trial to leverage BoldSign’s features.

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Note: This blog was originally published at boldsign.com