How to Improve Warehouse Accuracy with Barcode Scanning in Business Central

Inaccurate inventory data doesn’t just cost money—it wrecks trust. Incorrect picks, delayed shipments, or mismatched inventory counts can ripple through your supply chain and negatively impact customer satisfaction. However, if you’re using Microsoft Dynamics 365 Business Central, a straightforward solution is available: barcode scanning powered by the Warehouse Insight app from Insight Works.

Let’s break down how barcode scanning works with Business Central, explore how Warehouse Insight improves warehouse accuracy and boosts efficiency with mobile device and barcode integration, and see this app in action.

Why Barcode Scanning Matters

Traditional warehouse processes rely on manual entry, visual verification, or even printed spreadsheets. Every step introduces the potential for human error—such as typing the wrong item number, skipping a bin, or shipping the wrong lot.

• Item, bin, and quantity are correct before posting
• Lot and serial numbers are properly recorded and traceable
• Labels, documents, and tracking are aligned with what’s physically scanned

Warehouse Insight integrates these validations directly into your Business Central workflows in real time.

Error-Proof Picking and Packing

When warehouse workers use barcode scanners with Warehouse Insight, the system guides them through each pick or shipment step by step. The app tells them what to pick, where to pick it from, and how much to pick—and it validates every scan.

If they scan the wrong item or bin, the system flags the mistake immediately. That means no more re-picks or reverse shipments caused by packing errors.

The Warehouse Insight app presents a user-friendly mobile interface, offering quick access to essential warehouse functions such as item inquiry, bin inquiry, and inventory counting, supporting on-the-go management and real-time data access.

This screen gives workers real-time visibility and step-by-step prompts—no paper required. The result? Fewer mistakes and faster order fulfillment.

Inventory Counts That Get It Right the First Time

Inventory counts are where accuracy matters most—but they’re often where things go wrong. Manual counts are prone to:

• Transcription errors
• Skipped bins
• Missed adjustments for serial or lot numbers

Warehouse Insight supports both Basic and Advanced Inventory Counts. Using barcode scanning, workers scan bin and item barcodes, enter the quantities, and proceed. For tracked items, the system prompts for lot or serial numbers on the spot.

Whether you’re doing cycle counts or full physicals, barcode scanning ensures your data is always tied to a verified scan—eliminating the uncertainty that comes with pen-and-paper methods.

This interface within the Warehouse Insight app shows the put-away functionality on a mobile device, displaying detailed task lists for item placement, enhancing the accuracy and efficiency of inventory handling in the warehouse.

Easy Setup for Barcode Devices

One of the most common questions is, “How hard is it to set up barcode scanners with Business Central?” With Warehouse Insight, it’s surprisingly straightforward.

You can configure scanners—whether rugged handhelds or tablets—directly in Microsoft Dynamics 365 Business Central. The devices connect via Wi-Fi and communicate with your Microsoft Dynamics 365 Business Central environment in real time. Warehouse Insight supports Android-based mobile devices.

Once connected, Warehouse Insight pushes the configured apps and menus directly to the devices—so users get exactly what they need without the clutter.

The Warehouse Insight app allows for detailed configuration and management of warehouse device settings, ensuring that all hardware is properly integrated and optimized for efficient operations within Dynamics 365 Business Central.

Customize Scanning Workflows to Fit Your Process

No two warehouses operate the same way, and that’s where Warehouse Insight’s App Designer comes in.

With the drag-and-drop App Designer, you can build or adjust workflows for:

• Custom pick sequences
• Directed put-aways
• Specialized receiving processes

Whether you’re a consultant or IT admin, you don’t need a development background to tailor barcode-enabled workflows that match how your warehouse operates.

Real-World Payoff: Faster, Smarter, More Accurate Warehousing

The combination of barcode scanning and Business Central—via Warehouse Insight—leads to:

• Near-zero picking errors
• Accurate, timely inventory counts
• Reduced returns and rework
• Streamlined training for new warehouse staff
• Better decision-making from real-time inventory data

Warehouse Insight is built from the ground up to work seamlessly with Business Central, delivering a powerful upgrade that provides immediate value—especially in busy or high-volume environments.

Ready to Eliminate Errors and Gain Control?

If you’re still relying on paper pick lists or manually keyed inventory data, you’re leaving room for mistakes. Barcode scanning with Warehouse Insight fills those gaps—and provides you with complete visibility into your warehouse operations.

Improve your warehouse accuracy with Warehouse Insight—visit https://WMSforDynamics.com or connect with your Microsoft Partner to learn more.

Get Started with Warehouse Insight

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