XTEN-AV vs D-Tools: Which AV Design Software Wins in 2025

As we move further into the 2020s, the audiovisual (AV) industry continues to evolve at a rapid pace. AV system integrators and designers are constantly seeking out the most advanced, efficient, and user-friendly tools to streamline their workflows and deliver exceptional results for their clients. In this landscape, two major players have emerged as leaders in the AV design software space: XTEN-AV and D-Tools.

In 2025, the competition between these two platforms has reached new heights, with both offering a range of powerful features and capabilities. However, many industry professionals are now recognizing XTEN-AV as the superior choice, especially with the launch of XAVIA—XTEN-AV's groundbreaking AI engine that is revolutionizing the way AV systems are designed and integrated.

In this comprehensive blog post, we will dive deep into the key differences between XTEN-AV and D-Tools, exploring why XTEN-AV is emerging as the preferred AV system integration software for forward-thinking firms in 2025. We'll examine ten critical areas where XTEN-AV outshines its competitor, from its cutting-edge AI capabilities to its true cloud-native architecture, real-time product database, collaborative workflow tools, and more.

By the end of this post, you'll have a clear understanding of why migrating from D-Tools to XTEN-AV is a smart move for any AV integrator looking to stay ahead of the curve in 2025 and beyond. So let's dive in and explore the future of AV design software!

1. AI-Powered Design with XAVIA: Transforming AV System Integration

One of the most significant advantages of XTEN-AV over D-Tools in 2025 is the introduction of XAVIA, XTEN-AV's proprietary AI chatbot. XAVIA is a game-changer for the AV industry, leveraging artificial intelligence and machine learning to automate and optimize the design process like never before.With XAVIA, AV system integrators can:

• Auto-generate complete AV system designs based on just a few key inputs, such as room dimensions, intended use case, and budget. This drastically reduces the time and effort required to create detailed, accurate designs.

• Receive intelligent recommendations for products, schematics, and documentation based on the specific context of each project. XAVIA learns from a vast database of successful designs and adapts its suggestions accordingly.

• Minimize manual work and focus on high-level strategy and client relationships, thanks to the high degree of automation provided by XAVIA. This is especially valuable for high-efficiency teams looking to scale their operations.

In contrast, D-Tools still relies heavily on manual input and configuration, lacking the AI-driven automation that sets XTEN-AV apart. While D-Tools has made some strides in recent years to modernize its platform, it simply can't match the speed, intelligence, and adaptability offered by XAVIA.

For AV integrators seeking a truly cutting-edge design tool, XTEN-AV with XAVIA is the clear choice. By harnessing the power of AI, XTEN-AV is enabling firms to work smarter, faster, and more efficiently than ever before.

2. True Cloud-Native Experience: Anytime, Anywhere Access

Another key area where XTEN-AV outshines D-Tools is in its cloud-native architecture. While D-Tools has made efforts to move toward cloud compatibility, particularly with the introduction of D-Tools Cloud, it still maintains legacy on-premise elements that limit its flexibility and accessibility.

XTEN-AV, on the other hand, is built from the ground up as a 100% cloud-based solution. This brings several significant advantages:

• Seamless access from any device, anywhere in the world. All you need is an internet connection and a web browser to tap into the full power of XTEN-AV.

• No complex installations or hardware dependencies. With XTEN-AV, there's no need to worry about on-premise servers, software updates, or compatibility issues. Everything runs smoothly in the cloud.

• Real-time collaboration with team members and clients, regardless of location. XTEN-AV's cloud-native design makes it easy to share projects, gather feedback, and work together seamlessly.

• Automatic backups and data security, thanks to XTEN-AV's robust cloud infrastructure. Your designs and documents are always safe and accessible.

For modern AV firms that value flexibility, collaboration, and reliability, XTEN-AV's true cloud-native experience is a major selling point. It allows teams to work the way they want to work, without the limitations and hassles of on-premise software.

3. Real-Time Product Database with Auto-Sync: Always Up-to-Date

Keeping track of the latest AV products, specifications, and pricing can be a major challenge for system integrators. Manufacturers are constantly releasing new models, updating specs, and discontinuing old products, making it difficult to stay on top of the latest information.

This is where XTEN-AV's real-time product database with auto-sync truly shines. By connecting directly with manufacturer databases, XTEN-AV ensures that your product information is always accurate and up-to-date.With XTEN-AV, you can:

• Access live, auto-synced data on product specs, models, pricing, and availability. No more manual updates or outdated information.

• Build accurate BOMs (Bills of Materials) based on real-time pricing and inventory data. This helps you create more precise proposals and avoid costly mistakes.

• Search and filter products based on specific criteria, such as performance requirements, budget, and current availability. XTEN-AV makes it easy to find the perfect components for each project.

In comparison, D-Tools relies on manual database updates or license-based manufacturer libraries, which can quickly become outdated. This can lead to errors, inconsistencies, and wasted time as integrators struggle to find the right information.

With XTEN-AV's real-time product database, you can trust that you're always working with the most current, accurate data available. This streamlines your design process, reduces errors, and ultimately leads to better outcomes for your clients.

4. Faster Proposal & Drawing Generation: Impress Clients, Win More Jobs

Creating professional, detailed proposals and drawings is a critical part of the AV system integration process. But traditional methods can be time-consuming and tedious, often requiring multiple software tools and manual effort.

XTEN-AV simplifies and accelerates this process with its fast, efficient proposal and drawing generation capabilities:

• Quickly create stunning, branded proposals that include all the key details clients need, such as product images, pricing, and terms and conditions. XTEN-AV's proposal templates make it easy to generate impressive documents in just minutes.

• Auto-generate line schematics and signal flow diagrams directly within XTEN-AV, reducing the need for separate CAD software. This saves time and ensures consistency across your designs.

• Output drawings in multiple formats, including Visio and Revit, to meet the needs of different clients and stakeholders. XTEN-AV's seamless integrations make it easy to collaborate with other tools and teams.

D-Tools, in contrast, still relies heavily on manual drawing creation in Visio or AutoCAD, which can be a significant drain on design resources. This often leads to longer project timelines and higher costs.

With XTEN-AV, you can create winning proposals and drawings faster than ever before, impressing clients and securing more business with less effort. It's a powerful advantage in a competitive market.

5. Collaborative Workflow for AV Teams: Work Together, Work Smarter

Effective collaboration is essential for any successful AV integration firm. But traditional software tools often make it difficult for teams to work together seamlessly, leading to silos, communication breakdowns, and inefficiencies.

XTEN-AV is designed from the ground up to support collaborative workflows, with features like:

• Shared project dashboards that provide a centralized view of all project information, tasks, and deadlines. Everyone stays on the same page, no matter their role or location.

• Task assignments and internal notes that keep team members accountable and informed. XTEN-AV makes it easy to delegate work, provide updates, and track progress in real-time.

• Version control and real-time commenting, so team members can work together on designs without overwriting each other's changes. XTEN-AV keeps a clear history of revisions and feedback.

D-Tools, especially in its on-premise version, lacks many of these collaborative features. Teams often resort to workarounds or third-party project management tools to fill the gaps, leading to a fragmented, inefficient workflow.

With XTEN-AV, collaboration is built into the core of the platform. Teams can work together more effectively, communicate more clearly, and deliver better results for clients. It's a true game-changer for AV integrators looking to streamline their operations and boost their productivity.

6. Modern, Intuitive UI/UX: Designed for Ease of Use

The user interface and user experience (UI/UX) of a software tool can have a significant impact on its adoption, efficiency, and overall success. A clunky, confusing interface can slow down work, frustrate users, and lead to errors and inconsistencies.

XTEN-AV is designed with a modern, intuitive UI/UX that prioritizes ease of use and efficiency. With XTEN-AV, users can:

• Get up to speed quickly, thanks to the clean, logical layout and clear navigation. Even non-technical team members can learn the basics of XTEN-AV with minimal training.

• Work faster and more efficiently with features like drag-and-drop functionality, keyboard shortcuts, and customizable templates. XTEN-AV is designed to streamline common tasks and reduce clicks.

• Access role-specific dashboards and views that provide the right information and tools for each user's needs. Sales reps, designers, project managers, and executives can all use XTEN-AV in ways that make sense for their roles.

In contrast, D-Tools is known for a more complex, sometimes dated interface that can be challenging for new users to navigate. This can lead to longer onboarding times, reduced adoption, and lower overall productivity.

With XTEN-AV's modern, intuitive UI/UX, teams can work smarter and faster, with less frustration and fewer errors. It's a tool that empowers users rather than hindering them, and that makes all the difference in a fast-paced industry like AV integration.

7. Rapid Implementation and Onboarding: Get Up and Running Fast

Implementing a new software tool can be a daunting process, especially for larger AV firms with complex workflows and multiple team members. Traditional tools often require significant IT resources, lengthy training sessions, and ongoing support to get up and running.

XTEN-AV is designed for rapid implementation and onboarding, so teams can start realizing value from the platform as quickly as possible. With XTEN-AV:

• New users can get started within a day or two, thanks to the intuitive interface and streamlined setup process. There's no need for complex IT configurations or lengthy installations.

• Built-in tutorials, documentation, and chat support provide on-demand guidance and assistance, so users can learn at their own pace and get help when they need it. XTEN-AV's support resources are comprehensive and easy to access.

• Templates and project duplication features allow teams to get a running start on new projects, without having to start from scratch every time. This reduces repetitive tasks and accelerates the design process.

D-Tools, on the other hand, often requires more extensive onboarding and training, particularly for its on-premise version. This can involve multiple days of on-site training, ongoing consulting engagements, and significant IT overhead.

With XTEN-AV, teams can hit the ground running and start delivering value for clients faster. It's a platform that's built for speed, efficiency, and ease of use, from day one.

8. Scalability and Flexibility for Different Business Sizes: Room to Grow

AV integration firms come in all shapes and sizes, from solo consultants to large enterprises with multiple offices and hundreds of employees. A software tool that works well for one type of business may not be the best fit for another.

XTEN-AV is designed with scalability and flexibility in mind, making it a great choice for AV firms of all sizes. Whether you're:

• A solo AV consultant looking for a lean, efficient design and proposal tool, XTEN-AV has you covered. Its streamlined interface and automated features make it easy to create professional designs and proposals without a large team or complex infrastructure.

• A mid-sized AV firm looking to streamline workflows and collaborate more effectively, XTEN-AV offers the right mix of power and simplicity. Its cloud-native architecture and collaborative features make it easy for teams to work together, no matter where they're located.

• A large enterprise with complex needs and integrations, XTEN-AV has the scalability and flexibility to adapt. Its open API and integration capabilities allow it to connect with other business systems, such as CRM and ERP, while its role-based access controls and enterprise-grade security keep data safe and compliant.

D-Tools, in comparison, tends to be better suited for mid-to-large AV firms with more traditional workflows and IT setups. It can be less agile and adaptable for smaller firms or those with rapidly changing needs.

With XTEN-AV, AV firms of all sizes can find a solution that fits their unique needs and growth plans. It's a platform that can scale and adapt as your business evolves, providing the right tools and features at every stage.

9. End-to-End Workflow: From Discovery to Design to Delivery

One of the biggest challenges for AV integrators is managing the entire project lifecycle, from initial client discovery and needs assessment to system design, proposal generation, documentation, and final delivery. Many firms use a patchwork of different software tools and manual processes to handle each stage, leading to inefficiencies, errors, and disconnects.

XTEN-AV provides a true end-to-end workflow solution that covers the entire project lifecycle within a single, unified platform. With XTEN-AV, you can:

• Capture client requirements and preferences using the intuitive X-DRAW interface or customizable templates. This ensures that every project starts with a clear understanding of the client's needs and goals.

• Design and configure AV systems using XTEN-AV's powerful, AI-driven tools and real-time product database. Whether you're working on a simple meeting room or a complex auditorium, XTEN-AV makes it easy to create accurate, detailed designs.

• Generate professional proposals and BOMs with just a few clicks, using XTEN-AV's automated proposal engine and real-time pricing data. This saves time and ensures that your proposals are always accurate and up-to-date.

• Create detailed drawings and documentation, including line schematics, signal flow diagrams, and installation instructions, directly within XTEN-AV. This reduces the need for separate CAD tools and ensures consistency across all project deliverables.

• Manage projects and collaborate with team members using XTEN-AV's built-in project management features, such as task assignments, version control, and real-time commenting. This keeps everyone on the same page and ensures that projects stay on track.

D-Tools, while it offers many of these capabilities, often requires users to rely on third-party tools or manual processes to fill in the gaps. This can lead to a more fragmented, less efficient workflow overall.

With XTEN-AV, AV integrators can manage the entire project lifecycle within a single, cohesive platform. This streamlines workflows, reduces errors and inconsistencies, and ultimately leads to better outcomes for clients and more profitable projects for integrators.

10. Frequent Innovation and Updates: Always on the Cutting Edge

The AV industry is constantly evolving, with new technologies, standards, and best practices emerging all the time. To stay competitive and deliver the best possible results for clients, AV integrators need software tools that can keep pace with this rapid change.

XTEN-AV is committed to frequent innovation and updates, ensuring that its users always have access to the latest and greatest features and capabilities. With XTEN-AV, you can expect:

• Regular software updates and new feature releases, often on a monthly basis. XTEN-AV's agile development process allows it to quickly respond to user feedback and industry trends, delivering new functionality and improvements at a rapid pace.

• A direct feedback loop with users, through channels like the XTEN-AV community forum, user surveys, and beta testing programs. This ensures that XTEN-AV is always listening to its users and prioritizing the features and enhancements that matter most to them.

• Integration of cutting-edge technologies, such as artificial intelligence, machine learning, and cloud-native architecture, at every level of the platform. XTEN-AV is committed to staying at the forefront of technological innovation and leveraging the latest tools and approaches to deliver maximum value for its users.

D-Tools, while it has certainly evolved over the years, has been slower to innovate and adapt to changing industry needs. Its updates tend to be more incremental and less frequent, focusing on minor improvements and bug fixes rather than major new features or technological leaps.With XTEN-AV, you can expect frequent innovation and updates that keep the platform at the forefront of the AV industry. This commitment to continuous improvement is a key differentiator compared to more traditional tools like D-Tools.

User Queries and Case Studies

To further illustrate the real-world advantages of XTEN-AV over D-Tools, let's explore some common user queries and case studies:

Query 1: Can XTEN-AV handle large, complex AV projects with many components and subsystems?Absolutely. XTEN-AV is built to scale, with powerful features like:

• Hierarchical system design, allowing you to break down large projects into manageable subsystems

• Bulk editing and import/export capabilities to efficiently manage large BOMs and product databases

• Advanced search and filtering to quickly find and specify components

• Automated error-checking to ensure system-wide consistency and accuracy

One XTEN-AV user, a large university AV department, recently used the platform to design and deploy a campus-wide AV refresh spanning over 200 classrooms and meeting spaces. The project involved thousands of components and multiple integrated subsystems (displays, control, audio, etc.).Using XTEN-AV's system hierarchy and bulk BOM management features, the team was able to efficiently organize the project, automatically generate detailed documentation, and hand off accurate instructions to installers. The project was completed on-time and under budget, something the client noted would have been much more difficult using their previous D-Tools based workflow.

Query 2: How does XTEN-AV enable collaboration between sales, design, and installation teams?

XTEN-AV is built for seamless collaboration across the entire project lifecycle. Key capabilities include:

• Cloud-based platform with real-time multi-user editing, allowing sales, design and install teams to work together on the same project data simultaneously

• Role-based user permissions to control access and maintain accountability

• Automatic change tracking and versioning

• Integrated markup and commenting tools for gathering feedback and resolving issues

• Mobile apps to bring designs into the field for installers and technicians

A great example comes from a mid-sized AV integration firm that adopted XTEN-AV to improve coordination between their distributed sales, design and installation teams. In the past, they struggled with version control issues, manual handoffs, and delays using D-Tools and other discrete tools.With everyone working on the same cloud-based XTEN-AV platform, the sales team could engage designers early for accurate scoping, designers could easily collaborate and refine plans, and installers had direct mobile access to the latest designs while on-site. The company saw a dramatic reduction in miscommunication, rework, and project delays. They credit XTEN-AV's collaboration features for helping them win more bids and improve overall project delivery performance.

Query 3: What kind of training and support does XTEN-AV offer compared to D-Tools?

XTEN-AV is designed to be user-friendly and intuitive, but the company also invests heavily in customer success:

• Extensive online help center with step-by-step articles and videos

• Live chat support directly within the application

• Dedicated onboarding and training webinars to get new users up to speed quickly

• Active online community forum to connect with power users and XTEN-AV experts

• Optional professional services for custom development, data migration, and workflow consulting

One example is a small residential AV integration company whose team was hesitant to move away from D-Tools after using it for many years. They were concerned about the learning curve and potential downtime of adopting a new platform.

By taking advantage of XTEN-AV's online training resources and working closely with the assigned customer success manager, the team was able to get comfortable with the new workflows within a matter of weeks. The familiar visual interface meant they could repurpose much of their existing D-Tools knowledge.Whenever they got stuck, the team was able to get quick answers through the chat support and community forums. After a few months, they were designing projects faster in XTEN-AV than they ever did with D-Tools, with a lot less frustration. The owner noted that the support they received made the transition much easier than anticipated.

Conclusion

In the fast-moving world of AV integration, solutions like XTEN-AV are proving that innovation, automation, and user-focused design can deliver major advantages over legacy tools like D-Tools. By focusing on the real-world needs of modern AV professionals—from intuitive visualization to error-free documentation to cloud-enabled collaboration—XTEN-AV is helping integrators work smarter, win more business, and deliver better results for their clients.

The case studies and user stories highlighted here provide just a small sample of how XTEN-AV is transforming AV workflows for firms of all sizes. As the platform continues to evolve, with powerful capabilities like the XAVIA AI design engine, it's clear that XTEN-AV represents the future of AV system design and integration.For AV professionals evaluating their technology options in 2025 and beyond, the choice is clear. XTEN-AV's unique blend of usability, flexibility, power, and innovation make it the smartest investment for any integration firm looking to thrive in an increasingly competitive and complex industry. If you haven't yet explored how XTEN-AV can revolutionize your AV design process, there's never been a better time.