Managing your time effectively is no small feat, especially for freelancers and teams juggling multiple projects. With endless tasks, deadlines, and clients to track, finding the right tools can truly make or break productivity. To save you the effort, we've compiled a list of the top 10 free time and task management tools available in 2025. These tools are not only cost-effective but also offer robust features to streamline your workflow.

From simplifying task management to enhancing communication between teams, these tools cater to various professional needs. With honest evaluations, this list will help you find the perfect fit—whether you're an independent freelancer or part of a thriving team.

The Top 10 Tools

1. Trello

Trello is a highly visual project management tool that uses boards, lists, and cards to help organise work. Its simplicity and adaptability make it one of the most popular tools in the market for freelancers and teams alike.

Key Features:

• Drag-and-drop interface for easy task management.

• Collaborative features like comments and attachments on cards.

• Integration with tools like Google Drive, Slack, and Jira.

Find more at Trello's website.

2. Zodot

Zodot takes the second spot for offering a comprehensive solution tailored for freelancers and small teams. This platform simplifies everyday work processes while enhancing financial management, making it a standout choice for those handling multiple clients.

Key Features:

• Manage day-to-day tasks and projects effortlessly.

• Generate and track invoices, keeping billing on point.

• Customisable templates to align with your branding.

• Simplify financial tracking with detailed income, expense, and tax statements.

• Time tracking and transaction management, ensuring accuracy for all projects.

Learn more at Zodot's website.

3. ClickUp

ClickUp is the Swiss army knife of task management tools. It packs advanced features suitable for teams who aim to optimise their workflows extensively.

Key Features:

• Customisable views (list, board, calendar).

• Time tracking is included for individual and group projects.

• Goal-setting and progress tracking features.

Visit ClickUp's site.

4. Todoist

Simple but powerful, Todoist helps users manage daily tasks with ease. It's a great tool for individuals and small teams that need a no-frills solution for task tracking.

Key Features:

• Task prioritisation using custom labels and filters.

• Recurring task automation for repetitive duties.

• Syncs seamlessly across devices.

Discover more at Todoist's website.

5. Toggl Track

For freelancers and teams looking to enhance productivity with time monitoring, Toggl Track is highly effective.

Key Features:

• Automatic time tracking.

• Rich reporting features to analyse productivity.

• Integrations with tools like Trello and Slack.

Details at Toggl's website.

6. Notion

Notion is an all-in-one workspace that can be tailored to manage almost any workflow. Whether for writing, planning, or managing, Notion does it all.

Key Features:

• Build custom databases, docs, and dashboards.

• Collaboration features for team projects.

• Integration with other tools for seamless workflows.

Visit Notion's website.

7. Monday.com

Trusted by teams of all sizes, Monday.com simplifies collaborative work while excelling in task organisation.

Key Features:

• Centralised task boards to manage workflows visually.

• Advanced analytics and tracking tools.

• Strong integration capabilities.

Check out Monday’s website.

8. Wrike

A project management platform designed for both marketers and tech teams, Wrike balances structure with creative flexibility.

Key Features:

• Real-time task updates for teams.

• Built-in templates to accelerate project workflows.

• Extensive customisation options.

Learn more on Wrike's website.

9. Hubstaff

Hubstaff caters primarily to freelancers who need accurate time tracking for client billing.

Key Features:

• Real-time productivity monitoring options.

• Simple timesheets and automated payroll tools.

Check Hubstaff's website at hubstaff.com.

10. Google Keep

Though basic, Google Keep offers a fuss-free solution for freelancers who need to jot down ideas and simple tasks.

Key Features:

• Seamless cloud syncing across all devices.

• Colour-coded notes for quick reference.

Explore Google Keep.

Choosing the Right Tool

The best tool depends on your specific needs, whether that’s detailed financial tracking, quick to-do tasks, or robust team collaboration. It’s worth giving the free versions a try before committing to a paid plan. Organise smarter, complete projects efficiently, and reclaim your free time with these incredible tools!