Wrike in 2025: Is It Still the Right Choice for Growing Teams?

Wrike is a popular project management tool trusted by thousands of businesses worldwide. Designed to support teams across marketing, IT, creative services, and operations, Wrike offers a powerful suite of tools for collaboration, planning, and execution.

But is Wrike the right fit for your team?

In this review, we’ll explore what makes Wrike stand out, what users love (and don’t), how it’s priced, and which alternatives might be better depending on your needs.

Wrike at a Glance

Wrike is a cloud-based work management platform built for teams that handle complex, multi-departmental workflows. It allows for complete project visibility, customizable workflows, and deep integrations with tools you already use.

Whether you’re running marketing campaigns, agile product sprints, or managing a professional services team, Wrike provides the structure and scalability to handle it.

Why Teams Choose Wrike: Top Features Users Like

1. Custom Workflows : Users appreciate the flexibility to build workflows tailored to specific processes, ideal for cross-functional teams.

2. Powerful Visual Tools : Gantt charts, Kanban boards, and dashboards make tracking projects intuitive.

3. Cross-Team Collaboration : Wrike offers live editing, proofing, @mentions, and file sharing to streamline communication.

4. Robust Reporting : Advanced reporting and real-time dashboards provide key performance insights.

5. Seamless Integrations : Wrike supports 400+ tools including Slack, Zoom, Salesforce, and Microsoft Teams.

6. Security & Compliance : Enterprise-grade security makes it suitable for large organizations with compliance requirements.

Where Wrike Falls Short: Common User Complaints

1. Steep Learning Curve - New users often find the interface overwhelming due to Wrike’s depth.

2. Cluttered UI - The dashboard can feel busy, especially for teams juggling multiple projects.

3. Pricing - Many essential features like reporting and automation are only available on higher-tier plans, making it expensive for smaller teams.

Want a better alternative to Wrike ? Workstatus is the best Wrike alternative.

Wrike Pricing Breakdown: Plans for Teams of All Sizes

Wrike has flexible pricing to suit teams of all sizes. Here’s a quick overview:

• A 14-day free trial is available on premium plans.

Wrike’s Standout Features That Power Productivity

• Gantt Charts: Visualize timelines and dependencies in a single view.

• Time Tracking: Monitor hours spent on tasks for better accountability.

• Custom Dashboards: Track KPIs and team performance in real time.

• Automations: Automate routine tasks to boost efficiency.

• Proofing & Approval Tools: Ideal for creative teams managing content.

• Resource Management: Allocate workloads and avoid burnout.

• Folder Hierarchies: Organize complex projects with clarity.

Selected Positive User Feedback

🟢 “Wrike is a user-friendly tool, for the end-users it is easy-to-use with a simple user interface, users need relatively little time to start using the tool. The tool is also easy to set up”. - Sabrina C (Source: G2 )

🟢 “Wrike is a perfect tool for team to get thing done. It's easy to use and optimize with some of it's functionality which makes work lots easier”, - Abhishek (Source: Capterra )

🟢 “I've been using Wrike for over six years from my previous organization. I have a decent experience with Wrike since I use it on a daily basis to plan, track and manage projects automatically.” - (Source: Gartner )

Selected Negative User Feedback

🔴 “The way of integration with other third party softwares can be better and it's level of complexity is not a cup of tea for everyone.” - Suyash (Source: Capterra )

🔴 “Sometimes the interface can feel a bit cluttered, especially when working on complex projects with many tasks and subtasks. It would be helpful to have more options for customizing the view and hiding unnecessary information.”- Karina C (Source: G2 )

🔴 “Billed as a project management tool, this software is useful for task management, but doesn't have what t takes to give visibility into projects.” - (Source: Gartner )

Wrike Review Scores Across Top Platforms

While Wrike earns high marks for its feature set and flexibility, users consistently cite usability and pricing as key concerns.

Top Wrike Alternatives to Consider in 2025

If Wrike feels too complex or costly, here are some excellent alternatives worth considering:

1. Asana

Best for: Simple project and task tracking

Asana offers intuitive boards and task lists that make it easy to manage projects without a steep learning curve. Great for small to mid-sized teams.

Pricing: Free basic plan; Premium from $10.99/user/month

2. Workstatus

Best for: Time tracking + remote team productivity

Workstatus is an all-in-one solution combining project management, time tracking, GPS monitoring, productivity analytics, and automated timesheets, making it an excellent choice for hybrid and remote teams.

If you're looking for the best Wrike alternative that’s easier to use, more affordable, and built for modern workforce management, Workstatus is a smart option.

Pricing: Free trial available; Paid plans are competitively priced.

3. Monday.com

Best for: Visual workflows and automation

With customizable boards and automation features, Monday. com supports teams in marketing, sales, and operations looking for flexibility.

Pricing: From $9/user/month

4. ClickUp

Best for: All-in-one productivity suite

ClickUp combines docs, tasks, goals, calendars, and more in a unified platform. Ideal for teams who want everything in one place.

Pricing: Free plan; Paid plans from $7/user/month

5. Smartsheet

Best for: Spreadsheet-style project management

Smartsheet is perfect for Excel-savvy teams who want collaborative features and automation layered over a familiar interface.

Pricing: From $7/user/month

6. Trello

Best for: Lightweight Kanban boards

Trello is a visual task management tool that’s great for individuals, freelancers, and small teams managing simple workflows.

Pricing: Free; Paid plans from $5/user/month

Should You Choose Wrike in 2025? Our Final Take

Wrike remains one of the most capable and feature-rich project management platforms in 2025. It’s ideal for medium to large teams managing complex projects, especially those needing custom workflows, cross-functional collaboration, and advanced reporting tools.

However, Wrike isn’t for everyone.

Its steep learning curve, cluttered interface, and higher-tier pricing may be challenging for smaller teams or those looking for a more intuitive experience. If your priority is ease of use, affordability, and remote team productivity, tools like Workstatus offer a more streamlined, all-in-one solution.

Bottom line?

Wrike is worth the investment if your team can fully utilize its capabilities. Otherwise, exploring alternatives may save you time, money, and frustration in the long run.