How to File GST Using Your Billing Software – Explained Simply

Filing GST returns is a mandatory but often stressful task for Indian business owners. From preparing invoice data to matching input tax credits and submitting returns on time — the process can feel overwhelming.

But what if you could do it all directly from your billing software?

Modern GST-ready billing solutions like Tririd Biz now simplify the entire process — from invoice generation to automated return preparation — even if you’re not a finance expert.

In this post, we’ll break down exactly how to file GST using your billing software — in plain language, step by step.

📌 What Is GST Filing?

GST filing is the process of reporting your sales, purchases, output tax, and input tax credits to the government via monthly or quarterly GST returns.

If you’re registered under GST in India, you must file returns such as:

Missing a return can lead to penalties and ITC blockage.

✅ Benefits of Filing GST Using Billing Software

Filing GST manually using Excel sheets or the government portal is time-consuming and error-prone. Here’s how billing software simplifies the process:

• Auto-calculates GST on every invoice

• Generates GSTR-1 and GSTR-3B-ready data

• Matches purchase data for ITC (if integrated with purchase module)

• Exports files in GSTN-compatible format (JSON, Excel)

• Some platforms even offer direct API integration with GSTN

👉 Tools like Tririd Biz eliminate the need for CA intervention or Excel juggling — perfect for SMEs, freelancers, and retail businesses.

🔍 Step-by-Step: How to File GST Using Billing Software

Here’s a simplified guide for using a billing solution like Tririd Biz to prepare and file your GST return.

Step 1: Enable GST Features in Software

• Go to settings → Tax → Enable GST

• Enter your business GSTIN

• Set up applicable GST rates (5%, 12%, 18%, 28%)

• Add HSN/SAC codes for your products/services

💡 Tririd Biz comes preloaded with GST slabs and HSN codes.

Step 2: Create GST-Compliant Invoices

• While billing, select the correct GST rate

• Choose customer type (registered/unregistered, intra/inter-state)

• Software automatically applies CGST + SGST or IGST

• Save & download GST-compliant invoice

Each invoice you create will now feed into your GST return.

Step 3: Auto-Generate GSTR-1 Data

• Navigate to Reports → GST Reports → GSTR-1

• View/export details of all outward supplies

• Software shows summary by:

  • B2B Sales

  • B2C Large/Small Sales

  • Credit/Debit Notes

• Download data in Excel or JSON format

Step 4: Prepare GSTR-3B Summary

• Go to GST Reports → GSTR-3B

• View summary of:

  • Total taxable value

  • Output GST

  • Input tax credit (if using purchase module)

  • Net payable tax

• Adjust any rounding or cash/credit ledger values

Step 5: File Returns on GST Portal

Even if your billing software doesn’t have direct filing integration (API), it prepares return-ready data.

• Log in to gst.gov.in

• Select the return (GSTR-1, GSTR-3B)

• Upload invoice data (JSON/Excel)

• Cross-check values

• Submit, offset tax, and file

✅ If your billing software supports direct GST API filing, you can submit without switching platforms.

🛠 Bonus Features in Tririd Biz for Easy GST Filing

• Invoice-wise GST reports

• Input tax credit matching

• GSTR-1/GSTR-3B/Annual return ready formats

• Automatic data backup for audit trail

• GST error flagging for missing fields or mismatches

• Email reminders for return due dates

⚠️ Common Mistakes to Avoid

❌ Incorrect GSTIN or invoice number format
❌ Missing HSN/SAC codes
❌ Charging wrong GST rate
❌ Not maintaining digital invoice records
❌ Late filing leading to ₹50–₹100/day penalty

💡 Tririd Biz helps eliminate these errors with built-in validations and alerts.

🔚 Final Thoughts

You don’t need to be a GST expert or hire a full-time accountant to stay compliant. With the right billing software, you can create, manage, and file GST returns easily and confidently.

Tririd Biz is designed specifically for Indian businesses looking for a fast, accurate, and affordable way to handle billing and GST filing in one place.

🎯 Ready to simplify your GST returns?

👉 Try Tririd Biz Free Demo → https://tririd.com/tririd-biz-gst-billing-accounting-software/